The transfer of a deceased stockholder's shares to his/her heir(s) may be done in two ways:
a) judicially (through court proceedings); or
b) extra-judicially (out-of-court settlement of estate).
If the estate of the deceased stockholder is settled extra-judicially, the heirs must submit the following:
- Surrender Original certificate(s) of the deceased, (in case of loss, the heirs must comply first with the requirements for lost certificate)
- Submit one (1) copy of duly notarized Deed of Extrajudicial Partition or Self Adjudication, as applicable and must be registered with the Register of Deeds of the decedent's last known address.
- Submit PSA/Certified true copy of the Death Certificate.
- Submit one (1) original copy of duly notarized Affidavit of Publication in a newspaper of general circulation. The publication must be made in a newspaper of general circulation once a week for at least three consecutive weeks. It should reflect the doc no, book no., page no. and series no.
- Proof of payment of Estate Tax from the Bureau of Internal Revenue - List of Documents needed from the BIR -
(a) Certificate Authorizing Registration (Form 1954) and
(b) Payment of Documentary Stamp (Form 2000)
Note: The requesting heir must have a certification from the Issuer of the Company or from PSE on the Book Value of the Shares and the Market Value of Shares at the Time of Death before going to the BIR.
- A two-year Heir's Bond issued by a duly accredited bonding company in an amount equivalent to the total estimated market value of the shares left by the deceased and the expected dividends thereon for the two-year period. Otherwise, the new stock certificate in the name of the heirs shall be released after a period of two years from the date of the last date of publication of the extrajudicial partition, pursuant to Section 4, Rule 74 of the Rules of Court of the Philippines.
- Submit a duly accomplished Estate Transfer Form (see Downloadable Form of Estate Transfer Form)
- Submit a duly accomplished Specimen Signature Card (see Downloadable Form of Specimen Signature Card)
- Submit a duly accomplished Stockholder's Consent Form (see Downloadable Form of Stockholder's Consent)
- Submit a photocopy of at least Two (2) valid identification cards.
- Processing fee: Php22.40/per certificate cancelled, and Php11.00/per issued certificate
Additional Documents:
If the estate of the deceased stockholder is settled judicially, whether testate or intestate, the
heirs must submit the following:
- Certified true copy of the Death Certificate
- Original certificate(s) of the deceased stockholder' shares of stock
- Letters of Administration/Testamentary, issued by the probate court/court
- Certified true copy of the Court Order approving the disposition of the shares, the partition, or probate of will.